Open access via repositories: the green road

Open access via repositories: the green road

One of the most effective ways to make your publications open access is to self-archive them in the University of Barcelona’s institutional repository. However, there are some points you should bear in mind before publishing an article via this channel.


  Publishing an article that has already been published in a scientific journal in the University of Barcelona’s institutional repository

Already published articles should be published directly via the GREC Curricul@ application rather than via the repository. To publish an article this way, you need to have access to the application. If you do not, you should request an access code and password here. In principle, all active researchers have access to the application.
 Whenever you publish an article record in your Curricul@ profile, you have the option of attaching a document. However, you should carefully consider what information you provide in order not to violate the terms of any copyright transfer agreement or license to publish you have signed with the publisher.
 The versions that publishers may permit you to deposit in the repository are: the final published article; the last version you submitted (corrected, but without the formatting of the published article); or your original draft, prior to peer review and publisher’s corrections (very few journals will only permit you to publish this version).
 It is important to deposit the correct version of the document in the repository. The applicable options indicated for each record are indicated using the following terms:
 PRE-PRINT (information shown in yellow at Curricul@). This is your original draft version, also known as the version submitted or delivered. It is the first text you submitted to the journal, prior to peer review and publisher’s corrections. Example
 POST-PRINT (information shown in blue at Curricul@). This is the corrected version of the draft, following peer review. It is also known as the accepted version or author’s manuscript. This is the version accepted by the journal, without the formatting of the published article. Example
 PUBLISHER’S VERSION (information shown in green at Curricul@): This is the final corrected article as it appears in the journal. Example
 Once you have attached the document, the process leading to its appearance in the repository will be activated. If the attached version is not the one that can be published in open access, you will be notified and requested to attach the correct version.
 Publishers sometimes impose an embargo period, in which case the article published in the repository cannot be made publicly accessible immediately. If an embargo period applies to your article, there is no reason to be concerned. When the stipulated time has elapsed, the full text will automatically be made public.

 This entire process is described in this guide: Publishing Research in the UB Digital Repository.

  Self-archiving policy of journals
To find out about the self-archiving policy of a particular journal, consult the following websites:
    Self-archiving publisher policies. Database developed by the CRAI Research Unit. New!
    Can I self-archive my e-print? (for international publications)
   You may also find this information on the website for the journal, or you can consult the publisher directly.
  What to do if a journal does not permit self-archiving
Nowadays, most journals permit some kind of self-archiving, but there are still some exceptions. In this case, it is possible you to use an addendum, which is a document that can be appended to the copyright transfer agreement or license to publish that a publisher sends you when your contribution has been accepted. This Scholar's Copyright Addendum Engine is a helpful tool. Addenda can also be used to change a journal’s default terms on self-archiving. For example, they can be used to shorten the embargo period, or if you would like to be able to deposit the published journal article rather than the accepted version.


  Visibility of the repository

Documents in the UB Digital Repository appear in Google and Google Scholar search results and are included in other repositories known as harvester systems:
 Recercat: a Catalan research repository, coordinated by the Consortium of University Services of Catalonia (CSUC);
 Recolecta: a harvester created by the Spanish Foundation for Science and Technology (FECYT), which includes all repositories in Spain;
 OpenAIRE: a European system initially created to provide access to the scientific output of projects affected by the FP7 Open Access Pilot. It currently offers access to research documents contained in the main European repositories.
For more information, consult the FAQs on copyright or contact us via S@U, the User Support Service, or the CRAI Office for Knowledge Dissemination.



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